Required
A missing capability blocks selection.
Evaluation checklist
A repeatable checklist for comparing HRMS vendors
Use the same weighted requirements, demo scenarios and evidence standard for every shortlisted product so presentation quality does not hide operational gaps.
Weighted
Important capabilities affect the score proportionately.
Verified
A claim counts only after evidence or demonstration.
01
Product and workflow
Score the complete workflow, including exceptions and approvals.
- Employee record and lifecycle
- Attendance, leave, shifts and mobile use
- Payroll calculations and statutory needs
- Talent and service workflows
- Reporting and auditability
02
Technology and control
Review the operating model behind the interface.
- Roles and permissions
- SSO and provisioning
- APIs and integration ownership
- Data export and retention
- Security documentation
03
Delivery and commercials
Compare what it takes to reach a stable go-live.
- Migration scope
- Implementation milestones
- Training and adoption
- Support and escalation
- Full recurring and one-time cost
Practical answers
Questions about evaluation checklist
Clear answers to common evaluation, implementation and operating questions.
01Should every feature have equal weight?
No. Weight capabilities according to business risk, frequency and strategic importance, and identify true blockers separately.
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